2024-25 facility use and contribution agreement

2024-25 facility use planning calendar

facility use availability calendar

facility use request form

facility use feedback form

All District policies, procedures and rules must be followed. Not following facility use policies, procedures and rules may result in temporary and up to full suspension of facility use permissions. Acceptance of an approved permit serves as an agreement to follow all guidance and policies. 

Any annual procedural updates, including fee and operational changes, will be communicated each spring and will go into effect September 1.

Note. Any proposed Facility Use Updates/changes are reviewed by District leadership annually and will be communicated to registered Facility Use contacts via email and posted on District website. If you would like to receive updates, please email FacilitiesUse@isd194.org.

2024-25 Addendum to policy 902: Use of school facilities and equipment

REMINDERS ON FACILITY USE: 

Adult supervision is REQUIRED for ALL facility use. Minors will be asked to leave the property if approved adult supervision is not present. Groups may lose access to permits if this is not strictly adhered to.

A pre-approved Facility Use Permit is required for ALL non-District sponsored use of LAS buildings and grounds and the permit must be obtained through the Facility Use office. 

Steps include:

• Review the Facility Use Calendar for space availability. 
• Complete a Facility Use Request Form 
• Submit all required documentation
• Any outstanding fees must be paid prior to the permit being approved

A Certificate of Insurance (COI) is REQUIRED for all non-District sponsored use of LAS buildings and grounds. This COI can be submitted to FacilitiesUse@isd194.org. It must list ISD 194 as additional insured and have a minimum liability of $1.5 million per occurrence. 

A sample image of what is needed on a COI is in the example below:

certificate of liability insurance example

All outstanding invoices must be paid prior to the next permit being issued. This includes past due application fees, staff fees, etc… 

If you need to update the contact information for an organization, please complete this form:

Association & Community Contract Updates

If you intend to serve food in any manner, all Federal - State - and County guidelines / laws must be followed. For assistance, this checklist must be signed and submitted FacilitiesUse@isd194.org at least 14 days prior to your event.

facility use & contribution agreement

Food & concession: Event Guidance

2024-25 Addendum to policy 902: Use of school facilities and equipment

The addendum includes:

• General Policy
• Application Processing
• Classification
• Fees
• Equiptment
• Liability and Damage
• Leases
• Rules & Guidelines of Facility Use
• Fee Schedule
• Additional Annual Updates

Please contact the Facilities use & Systems Manager with any questions by emailing, FacilitiesUse@isd194.org. You can also submit feedback via the Facility Use Feedback Form linked below.

facility use feedback form

definition of district vs. non-district sponsored

scheduling priority

facility use roles

certificate of insurance guidelines

flowchart: reserving your space

Basic Steps to Requesting Space

1. Confirm availability online at this link
2. Complete Facility Use Request Form a minimum of 5-10 operating days prior to the date(s) being requested
3. Submit current Certificate of Insurance (see requirements below) Email the organization’s Certificate of Insurance to FacilitiesUse@isd194.org
4. Facility staff will review requests and options to permit the request if possible.
5. Facility staff will contact the requestor for set up needs-please be specific when placing a request.
6. Upon review and approval, receive a permit within 3-5 operating days
7. Outstanding fees must be paid in full prior to a new permit being processed.
8. Online payment options are available, please contact Rachel Sather, Facility Use Assistant with questions. 
9. Payments may be able to be placed in a dropbox outside of the address below (it is labeled Community Education).
10. Payments may be mailed to:
    ISD 194 / Facility Use
    17685 Juniper Path, Suite 200
    Lakeville, MN 55044
11. An onsite walk-through may be scheduled to review with staff and group leader/s needs for the event.

*There are specific items to note depending on the spaces reserved. Please see space specifications below for more details.